Tips to Switching Calendars Between Computer and Phone

If you’re like most people these days, you’re way too busy. However, accessing your calendar in multiple locations is one of the easiest ways to increase productivity and stay on track.

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So, what does this “switch” look like? Well, that means ensuring what’s on your desktop calendar or to-do list syncs with your phone and tablet as well.

Since most people have access to at least one of these items at any time of the day, this is a great way to always make sure you know what’s going on, where you need to be, and what you need to do.

Here are eight tips for creating a cohesive scheduling system between your computer and smartphone.

1. Choose a program that syncs with both

Choosing a program that syncs with both is the first tip for switching calendars between your PC and phone.

For example, the calendar app runs smoothly on your smartphone and desktop computer to keep it updated in real time. Additionally, it offers time tracking features to improve productivity.

Google Calendar, Microsoft Calendar, and Apple Calendar are also excellent options that provide this kind of functionality.

If you have a team of employees to supervise, Hot Schedules and Vice are apps that also provide desktop and smartphone access to improve time management and productivity.

2. Learn the steps to sync your calendars

The next tip to consider is just to know the steps for syncing your calendars. On most apps, this happens automatically every few minutes. However, you have to set this up first to make sure it works.

How do you know how to sync your calendar between your smartphone and PC? There are a few great tutorials for doing this, but it really depends on the app you’re using.

However, the best advice is to take a look at the website of your favorite calendar app. Oftentimes, they will have a step-by-step guide for you to follow to ensure your schedule is synced between platforms.

3. Remember to use your synchronized calendar

Of course, the most important part of switching between desktop and smartphone calendars is actually remembering to use them.

In some cases, those looking to boost productivity find an app that works on their PCs and phones. Then they forget to use it altogether, which pretty much eliminates the entire purpose.

Instead, make it a habit to use the new synchronized calendar. Set reminders or leave notes for yourself to include this step as part of your daily routine.

After a few weeks, adding meetings, appointments, and tasks to your schedule this way should become second nature.

4. Create multiple calendars for different needs

Another tip to help your productivity is to create multiple sync calendars for different needs. Most scheduling programs allow you to have at least a work calendar and a personal calendar.

But you might consider breaking up your schedule to add more for things like financial due dates, hobbies, school schedules, etc.

You can also do this and provide access to some people, such as giving your spouse access to the family calendar. Not only does this improve your productivity, but it can help your entire family stay in touch with what’s going on.

5. Use color coding for easy viewing

If you’re guilty of just glancing at your calendar and not really diving into what’s going on in the day, you’ll love this tip.

Consider color-coding different tasks and items for easy viewing on your phone or computer. For example, appointments in someone else’s office might be blue and internal team meetings green. Personal time may be a different color than work-related tasks.

There are many ways to achieve this, but it makes things easier to understand in a jiffy when you are so busy.

6. Connect your favorite smart assistant

Productivity and smart assistants go well together. You can also associate your favorite calendar with your chosen AI — Google Assistant, Siri, Alexa, etc.

Most calendar programs now offer the ability to link the two, making it easy to ask what you have on your schedule for that day. Some also provide the opportunity to provide reminders, get directions, drive times for specific locations, and more.

If you are looking for a great time to improve your daily schedule, this is something you should keep in mind.

7. Use pop-ups and reminders

If you didn’t already know, calendar apps also offer the ability to use popups and reminders to help keep you on track.

For example, you might need an alert on your phone thirty minutes before you are driven to a dental appointment. Or you want your calendar to email you the evening before Trash Day.

In general, this is just a matter of configuring the settings to remind you that you have enough time to plan your attendance. However, it can be a real lifesaver for those who are constantly forgetful or late.

8. Configure your calendar to suit your needs

Finally, it is essential that you remember to configure your calendar to suit your needs. Each platform generally has a full set of customizable features to facilitate increased productivity.

If you’re not sure what your favorite calendar software can do, don’t be afraid to do a little research. There are many excellent guides on advanced features that you are sure to find to help you stay on the right track.

Whether these tips for syncing your calendars between computer and phone are new to you or something you already use, we hope they help you stay more productive.

Image credit: Delilah Dalbrat. Pixels. thank you!

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