The Fountain of Youth – An Intuitive Calendar Hack

Do you feel like you’re not getting enough during the day? If so, you may need to adjust the way you work and not necessarily the number of tasks you have to do.

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What do we mean by this? Well, there are quite a few calendar hacks and activity techniques that you can use to become more productive.

Best of all, these methods don’t really require any special skills or tools to start using them. All you have to do is switch the way you handle a pile of work and follow the basic steps.

Sounds like something that would help you? Here are some time management tips to improve productivity.

1. Use Table Block

One of the easiest ways to enjoy better time management is to use schedule blocking. In short, this calendar hack involves grouping similar tasks together to get them done more efficiently.

For example, if you know you’ll have to go to the grocery store on Tuesday evening, make plans at the same time to visit the nearby pharmacy or get some items at your local home improvement store.

At work, you might just use Wednesdays to make cold calls. Or you can only reply to emails in the first and last hour of the business day.

Schedule blocking is effective because it means that you combine multiple tasks simultaneously while you are already in the area or simply in the same frame of mind at the time.

2. Consider the Pomodoro Technique

Another popular method of productivity is the Pomodoro technique. This time-saving method involves setting the timer for twenty-five minutes and working for that full period. After the bell rings, you will take a five-minute break. This repeats several rounds, eventually ending with a longer rest period.

Many people love the Pomodoro method for the times when focus is important. However, the key to making it work is to make sure that there is absolutely no interruption during the process.

If you have to make a call or switch gears while you’re working, be sure to pause the timer and pick it up as soon as possible.

3. Defining tasks using the Eisenhower Matrix

The Eisenhower Matrix is ​​a time management technology inspired by the former President of the United States. Reportedly during his time in office, he insisted that his staff and even military leaders follow this guideline to improve efficiency.

This time hack involves listing all the tasks you have to do on a given day and dividing them into four different categories: do, decide, delegate, and ignore.

Tasks are the urgent tasks that need your immediate attention while identifying tasks, and are important but not necessarily urgent. Delegating tasks is somewhat important, but they can still be set aside or delegated to someone else. And ignoring tasks are those that you would like to do, but are not time-sensitive or urgent.

By dividing your tasks into these quadrants, you can better manage what you prioritize first in your day.

4. Frog eating technique

You may find it difficult to talk about yourself on those really urgent or challenging tasks. In that case, the Eat the Frog technique might be the best option for you.

What does this mean? Eat the Frog refers to doing the most important or unpleasant task and completing it first. Then, when you’re done, you can move on to easier or more fun.

For many people, the biggest hurdle in time management is overcoming the resentment of the task itself. And this is where the hack can really help this time around.

5. Eliminate distractions when possible

Eliminating distractions isn’t necessarily a calendar hack, but it can help you become more productive during your day.

For example, if you find yourself spending a lot of time on social media when you should be working, you can always use technical controls to restrict access. There are a plethora of different apps that do this – from things you download to browser extensions to smartphone settings.

When you can eliminate distractions, you have a better chance of paying attention to the things that are really important in your schedule.

6. Project manage your steps

Finally, you can upgrade your ability to get more done on a daily basis simply by managing the project for your steps. What does this mean?

Essentially, the process involves taking on larger tasks and breaking them down into smaller steps. This makes it very easy to feel accomplished as you work through all of them and prevents you from having to wonder where you are going next when you organize your day.

To really get it done, set aside half an hour to an hour in your morning. Write down all the big things you have to do, then break each down into smaller, actionable items.

If needed, you can even download or use a project management app that allows you to keep track of all your individual steps. Some also offer integration with your favorite calendar app, which is useful for planning your day.

Conclusion: Tips for better time management

Are you looking to increase your productivity to reduce stress and achieve more during your day? With the tips we have mentioned here, you can easily achieve these goals simply by making a few changes in how you try to approach tasks on a daily basis.

Image credit: Bich Tran; Pixels. thank you!

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